{"id":2788,"date":"2020-08-15T13:33:51","date_gmt":"2020-08-15T08:03:51","guid":{"rendered":"https:\/\/orgzit.com\/blog\/?p=2788"},"modified":"2020-08-22T00:02:53","modified_gmt":"2020-08-21T18:32:53","slug":"top-communication-mistakes-to-avoid-with-your-remote-team","status":"publish","type":"post","link":"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/","title":{"rendered":"Top Communication Mistakes to avoid with your Remote Team"},"content":{"rendered":"<p>Gone are the times when offices were all about bricks and walls, and to watch your employees, you had to run from pillar to post.<\/p>\n<p>With the advancement of technology, work is no longer confined to a room full of people limited to their desks. Remote working is a new normal, but as cool as it sounds, the culture does pose specific challenges!<\/p>\n<p>So, to help you walk through this reality without scratching your feet, Orgzit has enlisted top communication mistakes companies make, and a list of best practices for managing remote teams.<\/p>\n<p><i>Intrigued? What are you waiting for? <\/i><\/p>\n<p><b><i>Keep Scrolling! <\/i><\/b><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_55 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\" role=\"button\"><label for=\"item-6a690784b343f\" ><span class=\"\"><span style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input aria-label=\"Toggle\" aria-label=\"item-6a690784b343f\"  type=\"checkbox\" id=\"item-6a690784b343f\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#8_Communication_Mistakes_managers_make_while_managing_a_remote_team\" title=\"8 Communication Mistakes managers make while managing a remote team\">8 Communication Mistakes managers make while managing a remote team<\/a><ul class='ez-toc-list-level-3'><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#1_There_is_always_a_delay_in_Communication\" title=\"1. There is always a delay in Communication\">1. There is always a delay in Communication<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#2_Tagging_your_Colleagues_unnecessarily_all_the_time\" title=\"2. Tagging your Colleagues unnecessarily @all the time\">2. Tagging your Colleagues unnecessarily @all the time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#3_Not_analyzing_Team%E2%80%99s_Body_Language\" title=\"3. Not analyzing Team\u2019s Body Language\">3. Not analyzing Team\u2019s Body Language<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#4_Exhausting_the_team_with_too_much_work_meetings\" title=\"4. Exhausting the team with too much work &amp; meetings\">4. Exhausting the team with too much work &amp; meetings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#5_Micromanaging_is_Usual\" title=\"5. Micromanaging is Usual\">5. Micromanaging is Usual<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#6_Hiring_people_who_are_unfit_for_Remote_Working\" title=\"6. Hiring people who are unfit for Remote Working\">6. Hiring people who are unfit for Remote Working<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#7_Forgetting_to_analyze_employees_performance\" title=\"7. Forgetting to analyze employees performance\">7. Forgetting to analyze employees performance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#8_Not_using_the_right_technology\" title=\"8. Not using the right technology\">8. Not using the right technology<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/orgzit.com\/blog\/top-communication-mistakes-to-avoid-with-your-remote-team\/#Not_Everyone_is_a_Remote_Worker\" title=\"Not Everyone is a Remote Worker!\">Not Everyone is a Remote Worker!<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"8_Communication_Mistakes_managers_make_while_managing_a_remote_team\"><\/span>8 Communication Mistakes managers make while managing a remote team<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_There_is_always_a_delay_in_Communication\"><\/span>1. There is always a delay in Communication<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The problem of delayed communication usually affects the teams that are operating in different time zones. If the team difference is a couple of hours, it can be easily overcome, but anything more than 5 hours is an issue.<\/p>\n<p><i>How to solve the issue?<\/i><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<p>Don\u2019t make your employees compromise a lot. Once in a while is okay, but expecting them to be available late night or early morning on a usual basis is not acceptable. Try to settle a midway schedule. Don\u2019t have meetings daily. Remote working requires the whole team to collaborate and not one person making too many compromises.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Tagging_your_Colleagues_unnecessarily_all_the_time\"><\/span>2. Tagging your Colleagues unnecessarily @all the time<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Do you remember that individual who uses @all for every little thing that they want to share? This tag is equivalent to standing up in the middle of the office and making an announcement. Capturing the entire team\u2019s attention with these @all tags may harm productivity levels massively.<\/p>\n<p><i>So, how to deal with this problem?<\/i><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<ul>\n<li>The @all tags scream actual urgency, so don\u2019t use it often. Else, when there is a real emergency, it will be brushed off like other notifications.<\/li>\n<li>Try productively tagging your colleagues; consider having a separate chat channel, especially for major announcements.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Not_analyzing_Team%E2%80%99s_Body_Language\"><\/span>3. Not analyzing Team\u2019s Body Language<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Managing remote teams with digital communication tools is easier, but the story doesn\u2019t end here. Keeping things strictly digital or textual doesn\u2019t make your communication effective. CEO of global consulting firm <a href=\"https:\/\/cotentialgroup.com\/\">Cotential<\/a>, Chief Talent Scientist of <a href=\"https:\/\/www.manpowergroup.com\/\">ManpowerGroup<\/a>, and a psychology professor of Columbia University in an article wrote-<\/p>\n<p>\u201cOne of the most crucial things missed from emails, conference calls, texts, and other such digital communications is Body Language. The tone of a message or an email is wide open to interpretation, and that to a point where even the closest buddies get bewildered. These misinterpretations are the reason behind anxiety, low morale, and low productivity of employees.\u201d<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-2792\" src=\"https:\/\/orgzit.com\/blog\/wp-content\/uploads\/2020\/08\/Not-analyzing-Team\u2019s-Body-Language.jpg\" alt=\"Not analyzing Team\u2019s Body Language\" width=\"500\" height=\"333\" srcset=\"https:\/\/orgzit.com\/blog\/wp-content\/uploads\/2020\/08\/Not-analyzing-Team\u2019s-Body-Language.jpg 500w, https:\/\/orgzit.com\/blog\/wp-content\/uploads\/2020\/08\/Not-analyzing-Team\u2019s-Body-Language-300x200.jpg 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/p>\n<p><i>So what\u2019s the solution?<\/i><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<ul>\n<li>For successful remote team management, you need to communicate freely. In this, digital communications tools can be essential but not entirely convenient.<\/li>\n<li>Leverage face-to-face communication techniques for understanding the team\u2019s behaviour.<\/li>\n<li>Use slack, and other such video calling applications and schedule weekly face-to-face meetings with your teammates. This way, it is easier to figure out what is going on with them.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Exhausting_the_team_with_too_much_work_meetings\"><\/span>4. Exhausting the team with too much work &amp; meetings<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>As per <a href=\"https:\/\/buffer.com\/state-of-remote-work-2019\">Buffer\u2019s State of Remote Work 2019<\/a>, few of the major remote working struggles are loneliness, unplugging, communication, and exhaustion. It is often found that, in remote working, people tend to work more, skip the usual breaks, and experience exhaustion.<\/p>\n<p>As per a recent survey, <a href=\"https:\/\/nypost.com\/2020\/04\/13\/survey-35-say-working-from-home-has-harmed-mental-health-in-japan\/\">35% of people<\/a> have claimed that their mental health has worsened.<\/p>\n<p>Imagine a situation where you get up from the computer to grab a bite or stretch your legs and your boss calls! What will you do? You would skip the \u201cMe-Time\u201d and start working without pause. Such things happen to remote workers often, and it overall creates a wrong impression of this culture.<i> <\/i><\/p>\n<p><i>Now, What to do?<\/i><i><\/i><\/p>\n<p><b>Also, Read: <\/b><a href=\"https:\/\/orgzit.com\/blog\/what-are-important-skills-for-teamwork-and-collaboration\/\"><b>What are 3 important skills for Teamwork and Collaboration? <\/b><\/a><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<ul>\n<li>Encourage your team members to have short breaks during working hours.<\/li>\n<li>Don\u2019t expect your team to be available \u201cRound the Clock.\u201d<\/li>\n<li>Please don\u2019t send them work-related texts during off-hours.<\/li>\n<li>Help them in relieving anxiety and stress by paying for apps like Headspace or Calm.<\/li>\n<li>Give them free access to online or in-person therapies.<\/li>\n<\/ul>\n<p>Employ these tips and tricks, and their productivity will significantly improve afterward.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Micromanaging_is_Usual\"><\/span>5. Micromanaging is Usual<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Don&#8217;t expect your team to respond to every mail of yours within 10 minutes or be okay with unmet deadlines at times. Checking out your team once in a while and being too bossy every time are entirely different things. Many companies assume remote working to be a luxury, and they push their employees to report them every minute. The whole concept invites toxicity and a lack of freedom in the atmosphere.<\/p>\n<p><i>How to solve the problem?<\/i><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<ul>\n<li>It\u2019s okay to set your expectations in the beginning, but give your employees some space to breathe.<\/li>\n<li>Don\u2019t be upset when you don\u2019t receive immediate responses.<\/li>\n<li>An occasional call or meeting is alright, but expecting them to be available 24\/7 is a big No-No.<\/li>\n<li>Have faith in your employees, and don\u2019t be the annoying manager who sticks his nose everywhere.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"6_Hiring_people_who_are_unfit_for_Remote_Working\"><\/span>6. Hiring people who are unfit for Remote Working<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Hiring people with no or little remote working experience may or may not be fruitful. Imagine a situation where the employee doesn\u2019t have the self-discipline to sit down and work remotely. Or maybe an individual needs constant social interaction, and they feel comfortable only in the traditional office atmosphere. Anyone with these traits is never a good-fit.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-2793\" src=\"https:\/\/orgzit.com\/blog\/wp-content\/uploads\/2020\/08\/Hiring-people-who-are-unfit-for-Remote-Working.jpg\" alt=\"Hiring people who are unfit for Remote Working\" width=\"183\" height=\"275\" \/><\/p>\n<p><i>So what to do?<\/i><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<ul>\n<li>Hire people who have either experience in remote working or exhibit traits that suit this new environment.<\/li>\n<li>The best kind of people who can fit into such a culture is freelancers or people that run their projects.<\/li>\n<li>Remote team management is not an easy task; don\u2019t just hire anyone. People who have demonstrated that they can match these unique circumstances should be only employed.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"7_Forgetting_to_analyze_employees_performance\"><\/span>7. Forgetting to analyze employees performance<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Criticism and lack of appreciation are two significant reasons why employees leave the job they love to do. Not recognizing your teammates for their time and efforts is the best way to show them the door. During remote culture, the absence of appreciation has only increased, because employees are no longer available in the office premises.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2795 size-full\" src=\"https:\/\/orgzit.com\/blog\/wp-content\/uploads\/2020\/08\/Forgetting-to-analyze-employees-performance--e1597479036113.jpg\" alt=\"Forgetting to analyze employees performance\" width=\"209\" height=\"136\" \/><\/p>\n<p><i>So what is to be done?<\/i><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<ul>\n<li>Provide regular feedback to everyone who is associated with your organization, be it in house or freelance. This recognition will help in addressing the areas that require improvement.<\/li>\n<li>Monthly or quarterly reviews will help the employees to maintain work quality.<\/li>\n<li>During this work from home environment, conduct a video conference with your team detailing their positives and negatives.<\/li>\n<li>Don\u2019t forget to appreciate extra efforts and qualitative work, as this is the key to a happy culture.<\/li>\n<li>Remember, the small steps taken today produce incredible results for tomorrow.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"8_Not_using_the_right_technology\"><\/span>8. Not using the right technology<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Wrong communication tools or the lack of proper technology usage sometimes hamper work speed massively. Let\u2019s assume there is an important message to be delivered instantly and you are using the mail to convey the same, would it be justified?<\/p>\n<p><i>What is the solution now?<\/i><\/p>\n<h4>Best Practices for Managing a Remote Team<\/h4>\n<ul>\n<li>Your team needs tools apart from file sharing, project management, etc.<\/li>\n<li>You can employ Slack or Skype for conversing in real-time.<\/li>\n<li>Give them access to a <a href=\"https:\/\/orgzit.com\/task-management\/\">feature-rich task management software<\/a> for staying updated about all the work-related information in real-time.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Not_Everyone_is_a_Remote_Worker\"><\/span>Not Everyone is a Remote Worker!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>No matter what the hundreds of articles and industry people claim, remote working is not for everyone! And if anyone in your team does not fit the scene, don\u2019t forget to reconsider their presence. But yes, if you\u2019re stuck somewhere in the middle, where work from home is working normal, but not fantastic, dive into all the pointers mentioned above. I am sure, once you\u2019re done finishing the read &#8211; you will have a 360-degree outlook of the situation (just as you have now!!).<\/p>\n<p><i>Did you enjoy my penning?<\/i><\/p>\n<p><i>Then, don\u2019t forget to share it with your network. After all, sharing is caring!<\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Gone are the times when offices were all about bricks and walls, and to watch your employees, you had to run from pillar to post&#8230;.<\/p>\n","protected":false},"author":29,"featured_media":2790,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[1283],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v16.7 (Yoast SEO v21.2) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top Communication Mistakes to avoid with your Remote Team<\/title>\n<meta name=\"description\" content=\"Remote Working has become a new normal, and managers face various communication mistakes while managing remote teams. 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