{"id":278,"date":"2017-03-09T18:49:59","date_gmt":"2017-03-09T13:19:59","guid":{"rendered":"http:\/\/blog.orgzit.com\/?p=278"},"modified":"2020-06-12T02:16:38","modified_gmt":"2020-06-11T20:46:38","slug":"8-best-practices-for-task-management-with-orgzit","status":"publish","type":"post","link":"https:\/\/orgzit.com\/blog\/8-best-practices-for-task-management-with-orgzit\/","title":{"rendered":"8 Best Practices For Task Management With Orgzit"},"content":{"rendered":"

Having too many tasks on your plate can be debilitating. Even the best of us find ourselves crippled into inaction by our workload every now and then.<\/p>\n

With a staggeringly long to-do list staring you in the face, it\u2019s difficult to know where to get started. This problem is acerbated when you\u2019re responsible for\u00a0a team. Your inaction can have a domino effect, attenuating all-round productivity.<\/p>\n

\"Orgzit
Having too many tasks on your plate can be debilitating<\/figcaption><\/figure>\n

The key lies in reorganizing your to-do list and prioritizing effectively. And achieving this can be easier than you might think. Here\u2019s how you can go about managing your tasks effortlessly:<\/p>\n

Make Exhaustive Lists<\/strong><\/p>\n

Making lists can be therapeutic. It\u2019s important to put down every task\u00a0so that you have at least one less thing to worry about, that is,\u00a0remembering everything on your to-do list.<\/em>\u00a0Orgzit apps are lists that help you store, organize, and manage your data. The Orgzit library app<\/a> \u201cTask Management\u201d\u00a0is a useful starting point\u00a0to begin\u00a0managing your tasks, and is a great place to create, manage, and collaborate on an elaborate task list.<\/p>\n

You can use Orgzit\u00a0to manage your own tasks or your entire team’s tasks,\u00a0so that everyone\u2019s on the same page about what needs to get done.<\/p>\n

\"Orgzit
Manage all your tasks with Orgzit’s Task Management\u00a0app<\/figcaption><\/figure>\n

As you go about creating your task list, keep\u00a0these simple Orgzit hacks <\/strong>in mind:<\/p>\n

Assign Task IDs<\/strong><\/p>\n

When you\u00a0<\/span>create a task list, it\u2019s good practice to assign an ID to each task. This makes referencing easy, and you don\u2019t need to spell out the task each time you are communicating about it with a team member.<\/p>\n

In Orgzit\u2019s Task Management\u00a0app, task IDs are unique, un-editable, and auto-generated<\/em>. As a result, there’s absolutely no chance of overlap or repetition.<\/p>\n

Categorize Your Tasks<\/strong><\/p>\n

So you\u2019ve noted down all your tasks and given them IDs. The next step is to organize your tasks on the basis of priority. Use a decision matrix such as Eisenhower’s Decision Principle, popularized by Stephen Covey as the Time Management Matrix<\/strong> in his book The 7 Habits of Highly Effective People<\/em><\/a>.<\/p>\n

\"Covey's
Stephen Covey’s Time Management Matrix<\/figcaption><\/figure>\n

Each task can be grouped under one of the quadrants in the Covey matrix. Once all tasks are categorized, you can start working on them in order of importance and urgency.<\/p>\n

– Tasks that fall under Quadrant 1 are both urgent and important, and should be your first priority. These are your\u00a0most pressing, high-value tasks, and ignoring them is likely to lead to a\u00a0crisis situation.<\/p>\n

– The tasks that lie between Quadrants 1 and 4 should either be placed second in line of priority or delegated to other team members.<\/p>\n

– Tasks that fall under Quadrant 4 are neither important nor urgent, and belong at the bottom of your priority list. These are your most low-value tasks, and can easily be put off for later.<\/p>\n

In Orgzit’s\u00a0Task Management\u00a0app, you can categorize all\u00a0your tasks as per the Covey matrix. The app\u00a0also allows you to monitor tasks and check their status at a glance. Tasks can be\u00a0“In progress\u201d, \u201cIn review\u201d, \u201cCompleted\u201d, or \u201cBlocked\u201d. If you like, you can\u00a0also include other status values, such as \u201cNot going to do\u201d or \u201cPostponed\u201d.<\/p>\n

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Lighten your workload with effective delegation. While planning tasks, keep in mind the knowledge, attitude, and skills of every individual in your team, and consider their existing workload. Communicate tasks to each team member clearly, so that they know exactly what to deliver.<\/p>\n

Orgzit lets you\u00a0assign and communicate tasks to any team member from one screen.\u00a0Each time you assign a task to a particular name, the team member is notified automatically<\/a> through an email as well as a mobile push notification.<\/p>\n

Fix deadlines<\/strong><\/p>\n

It\u00a0is absolutely essential that your team members know how much time is available to complete\u00a0each task. It is also a good practice to log actual completion dates of tasks so that you know which team members or tasks are falling behind.<\/p>\n

The Orgzit Task Management app captures\u00a0due dates<\/em>\u00a0as well as completion dates<\/em>. It’s a good idea to set up the app so that you, and only you, can enter or\u00a0change due date values for your team\u2019s tasks.\u00a0Completion dates, on the other hand, should\u00a0be automated. It’s smart to set up\u00a0finish\u00a0dates\u00a0so that they get populated automatically only when a team member marks a task as complete. This eliminates the chance of anyone going into the task list and altering dates manually.<\/p>\n